Senior Accountant

Summary

Monitors/analyzes general ledger accounts, operational reports and helps ensure financial statement accuracy. Responsible for processing accounts payable (invoices and expense reports, from employees, vendors and contractors) and payroll (employee timesheet and data entry to ADP system). Reconciles balance sheet accounts monthly and helps ensure data accuracy in accordance with Generally Accepted Accounting Principles (GAAP) and company policies and procedures.

Reporting Relationships

Position Reports To: Chief Financial Officer
Position(s) Supervised: None

Primary Functions and Responsibilities

1. Processes vendor invoices and employee/contractor expense reports and codes accounting distributions as necessary. Checks all items for mathematical accuracy. Routes items for approval according to organizational accounting procedures. Processes approved items for check signing on a weekly basis.
2. Processes employee timesheets semi-monthly, reviewing coding and approval. Inputs/adjusts hours to ADP for payment. Responsible for new employee set-up and other salary/level changes in both ADP and other systems (e.g., 403(b)), and creates a monthly spreadsheet summarizing compensation changes.
3. Responsible for new grant/project set-up including phase and cost codes/tasks.
4. Performs checklist of month-end activities to close the accounting records including proposing and obtaining approval for adjustments and journal entries. Has a thorough understanding of the accounting software and how to run reports and/or retrieve data.
5. Runs first draft and performs analytical review of monthly financial statements (e.g., Balance Sheet, Statement of Activities, Statement of Functional Expenses, and selected other management reports).
6. Prepares monthly account reconciliation of all balance sheet accounts.
7. Helps ensure compliance with GAAP, company policies and governmental/tax requirements.
8. Processes any billings necessary for services performed and assists managing accounts receivable aging.
9. Assists CFO in and understands the calculation of overhead rates, particularly for government contracts.
10. Provides support for and assists in the annual audit process and preparation of the annual 990 tax return.
11. Assists in maintaining and updating accounting policies and procedures.
12. Maintains strong lines of communication with other departments, particularly Grant Administration and HR.
13. Creates HR administrative reports monthly for comp time and vacation.
14. Assists HR in benefits administration, particularly during annual enrollment process.
15. Maintains all files for General Ledger, A/R, A/P, Fixed Assets, Tax, Audit and related accounting records.
16. Performs special projects and other duties as assigned by CFO or President.

Qualifications

Education/Certification:

• Bachelor's degree or higher in accounting preferred

Required Knowledge:

• Knowledge of GAAP
• Knowledge of nonprofit general ledger accounting software
• Recent hands-on experience using Sage MIP Fund Accounting Software
• Knowledge of indirect cost allocations a plus
• Knowledge of governmental cost accounting/reporting requirements a plus

Experience/Skills Required:

• 5+ years of accounting experience; experience in not-for-profit and/or fee-for-service businesses a plus
• Experience in using ADP, particularly Pay eXpert and the ADP Time and Labor module
• Excellent verbal and written communication skills
• Manage multiple tasks simultaneously; strong organizational skills

Contact
To apply, please submit a cover letter and resume to hr@ConnectEdCalifornia.org. No telephone inquiries, please.

ConnectEd is an equal opportunity employer. Qualified women, minorities, veterans, and disabled workers are encouraged to apply.